Project Control Gap Review
Find Out Where
Your Projects
Are Failing.
A fixed-fee diagnostic that maps gaps in your project controls, safety documentation, and reporting structure.
The problem
You're running projects.
Who's watching the controls?
Most industrial companies build project execution on habits, not systems. Things get done because people remember to do them, not because a process requires it. That works until a missed handoff or an audit you can't pass.
No clear project controls
Schedules, scope, and budgets tracked differently on every project. Nothing ties together at the program level.
Safety documentation gaps
Records exist, but they're scattered. You couldn't pass an audit today and you know it.
Reporting built on memory
When key people leave, the knowledge walks out with them. The next project starts from scratch.
Handoffs that drop the ball
Projects close and critical information disappears. Accountability is assumed, not assigned.
Deliverables
Everything included. One price.
One flat-fee package. One week. A complete picture of where your project controls stand and a clear path to fixing them.
01
Kickoff Agenda
Structured 45-minute kickoff covering your current workflows, pain points, and what a successful review looks like for your team.
02
Current State Notes
Documented summary of your existing project controls, document management practices, and communication structure as they actually work today.
03
Gap List
Complete inventory of identified gaps across project controls, safety documentation, reporting cadence, risk management, and project handoffs.
04
Risk Ranking
Every gap scored High, Medium, or Low. You'll know exactly which gaps are costing you now versus which can wait.
05
Quick Wins List
Immediate, low-effort fixes your team can implement this week without hiring anyone or buying new software.
06
30-Day Recommendation
A prioritized implementation roadmap: what to fix first, what resources you need, and what the outcome looks like when you're done.
07
Closeout Meeting
60-minute walkthrough of findings with your decision-maker. Questions answered, next steps confirmed, report handed off clean.
08
Final PDF Report
A professional 3 to 5 page findings summary: all gaps, all rankings, all recommendations. Ready to share with your leadership team.
01
Pre-Kickoff
OPO confirms project fit based on your company size and sector
You receive the offer summary and payment options upfront
Invoice issued: pay in full to start, or split 50% at kickoff and 50% at closeout
02
Kickoff
45-minute kickoff call scheduled with your project lead or decision-maker
Current workflows, tools, pain points, and constraints documented in detail
03
Information
OPO sends a structured document request: project samples, trackers, org chart, risk and change logs
You provide what you have. Missing items are noted as gaps, not blockers
04
Review
OPO maps your current project workflow end to end
Project controls reviewed: scope, schedule, budget, change management, and accountability
Document control assessed: naming, version control, storage, and access
Safety documentation reviewed: records, tracking, and compliance gaps identified
Communication and reporting structure evaluated
All gaps ranked High / Medium / Low risk
Optional 20-minute clarification call available if questions arise mid-review
05
Closeout
Final 3 to 5 page PDF findings report completed
Closeout call with your decision-maker to walk through all findings
Final package delivered: report, gap list, risk ranking, 30-day roadmap
OPO follows up within 3 business days to confirm momentum
What's in scope
A review. Not a rebuild.
The Gap Review is a diagnostic tool. It tells you exactly what's broken and what to fix next. The systems build is a separate engagement if you want OPO to do the work.
Project control gap assessment
Safety documentation gap review
Reporting and communication structure review
Handoff and accountability mapping
Risk-ranked gap list with quick wins
30-day prioritized implementation recommendation
3 calls included: kickoff, optional clarification, closeout
Out of scope
Not part of this package
These are available as follow-on engagements or through OPO's fractional retainer model.
Read below for other opportunities.
Full PMO build or systems implementation
Safety manual writing or OHS program development
Ongoing fractional PM or owner representation
Contractor or vendor management
Legal or engineered document review
Ongoing reporting or live PM work
Payment options
Flexible from the start.
Pay in full at kickoff to get started right away, or split the payment: 50% at kickoff and 50% at closeout. No hourly billing. No invoices mid-project. One clear number before work begins.
After the review
Ready to fix it? OPO builds the system.
The Gap Review rolls directly into OPO's 30-Day Systems Build or a monthly fractional OPO retainer. The review findings become the build plan. No re-onboarding, no starting over.
Talk to OPO about next steps